Incredible Ways to Improve Typing Speed

One of the skills that help in the career growth of a person, especially one in the transcription industry, is the typing speed. A person’s ability to type more than sixty-five words per minute with a consistent accuracy rate of more than 95 % can be a major influencing factor in making that person a highly efficient transcriptionist from an average transcriptionist. Along with the listening skills, typing speed of a transcriptionist will determine the success of a transcriptionist. Listening requires a silent environment and a good headphone set. But, typing requires a lot of practice because it involves coordination of eyes and hands with great concentration levels along with highest levels of accuracy. Following a few tips can increase the typing speed and efficiency levels of a transcriptionist.

Acquaint yourself with the keyboard: To improve typing speed, acquainting yourself with the keyboard will help a lot. You should first learn to feel the ‘F’ and ‘J’ keys and learn to place your fingers appropriately on the keyboard. This will help you as you go along because you need not look at the keyboard often that will slow down your speed.

Concentrate on accuracy: Even before going to speed, you should concentrate and work on your accuracy levels in the beginning. Typing accurately gives you more control and confidence that will ultimately help you in increasing the speed as well. The reason behind this is that the faster you type in the initial days, the more mistakes you will commit and the longer it will take to rectify those errors. As you slow down and concentrate on accuracy, you tend to gain proficiency in the hand movement and technique as well. This will improve your typing speed over time.

Practice regularly: Daily practice improves your typing speed pretty fast as it will help in strengthening the muscle memory and technique developed initially. To practice regularly, you can try typing tutorials and tests available on the internet. While practicing, you should look for those letter combinations or words that trouble you the most and practice even harder to get over them.

Maintain proper posture: Maintain the correct posture while typing to keep you healthy and be able to type faster. Always sit straight and maintain the correct distance and angle for the screen and keyboard while typing. Along with this, keep stretching yourselves once in a while to give rest to your stiff fingers and hands. This will make you feel more relaxed and help in concentrating better again to type faster.

It may seem to you that these tips are mundane and you may doubt if they will help you in any way. But, these are those tips that you must try sincerely and with perseverance to see the results. Just remember that in the initial days when you are learning to type, you should learn to treat your errors as opportunities to learn. Like all other things, typing fast requires a positive mindset to learn from mistakes and failures.

Major Healthcare Documentation Errors and Ways to Avoid Them

Medical transcription or healthcare documentation plays a vital role in providing quality healthcare to patients and this also provides excellent job opportunities to enthusiasts who are willing to work in the healthcare industry. To enable the healthcare providers to provide the best quality care to patients and achieve patient safety, accurate and complete patient data is required by a healthcare facility that is provided by the healthcare documentation specialists in the form of transcription reports. It is required that such important clinical documents are flawless and provide accurate data to the physicians. However, it is found that several errors are found in the clinical documents that are becoming a reason for concern for the healthcare providers and a major reason for restricting the work hours for physicians.

Why is the accuracy of clinical documentation so important? It is proven that medical records with flaws are one of the biggest reasons for patients’ deaths and the errors in clinical documents are leading to making wrong decisions about the patient treatment and procedures. Thus, healthcare documentation is crucial in patient safety and providing the most optimal care. Let us a take a look at some of the common errors that are to be avoided by the healthcare documentation specialists so as to give accurate and timely documentation reports to the facilities.

Sound-alike words: There are many words in English and medicine that sound alike which should be dealt with caution by the people in healthcare documentation jobs. To avoid making any errors related to these words it is required that the transcriptionists are thorough with both English and medicine languages and learn these words with practice.

Incorrect punctuations: Physicians may speak too fast sometimes that may result in few errors as the transcriptionists do not understand where to put the pauses in their reports. This leads to punctuation errors which may put someone’s life at risk because punctuation at wrong places can change the context and meaning of the sentence. In such situations, the medical transcriptionists should go for some assistance from their seniors or transcription editors who are much experienced in these matters.

Wrong lab values: Understanding lab values is a big task for the transcriptionists that include a lot of abbreviations and measurement standards. Transcriptionists have to listen to the audio file dictated by the physician carefully to get the correct values and avoid typing wrong values.

Medicine dosage errors: Dosage errors are one of the most common and gravest errors in the transcription field. Whether the error is a result of wrong hearing of the audio file or a typo error, its consequences are grave and may even result in the patient’s death at times. Hence, to avoid such drastic errors people in healthcare documentation jobs should pay attention to details and cross-check the data thoroughly.

Along with these errors, another common error is regarding spellings of the patient name, address, the medicines and equipment used in the treatment processes. By being scrupulous and verify and cross-checking the details, many transcription errors can be avoided and flawless reports can be sent to the physicians that help in providing quality care to the patient.

Things You Can Do in Free Time in Office

Do you ever find yourself in a situation where you are waiting for your log out time since you are done with your work for the day and probably the next day as well? Or, you are stressed or getting bored with the work and want to refresh yourself a bit? In such situations, what is that you do? Go and take a break. Instead of squandering time with unnecessary chit chats, we can utilize our precious time in a better and productive way in these breaks. So, how can we do that?

Become an Expert: Whenever we get a feeling that our work is getting monotonous, we should try to get creative and enjoy whatever we are doing. When we get creative and do things in a different way, our work becomes interesting and we start liking our work. When we like our work and do things with interest we naturally gain expertise in that and as a result, get automatically recognized by others. Initially, people tend to get curious why we are going those extra miles and being creative. But, when they see that taking extra efforts gives results, they follow suit.

Help Others: Offering help to our team members or other departments is an excellent way of utilizing free time. By doing this we can learn about work that is outside our routine work and make our office work interesting. Also, this makes us reliable and others count on us in times of need which gives us an edge over others and puts us in the good books of the management.

Contribute to the business website: We can kill time productively by engaging in some creative writing. Whenever we have some time we can contribute by providing useful content to the company’s website. Here, we can either showcase expertise in our field or contribute articles on some general topics for the company’s blog.

Train others: We can volunteer and train others in our area of expertise to develop the necessary skills in others and help in the organizational growth. It’s not necessary that we provide training on only process-related skills and we may even train others on matters like team handling, communication skills, problem-solving etc. depending on our capabilities and knowledge levels.

It is pretty common that we feel bored at the office sometimes or feel a lack of motivation to continue our work. In such situations, we can regain our interest and reenergize ourselves by following the above tips. It is beneficial for our career to work with interest and do our job with commitment.

Factors Influencing Quality in Healthcare Documentation

Quality takes a prominent place in every kind of business and it is no different in medical transcription or healthcare documentation which deals with the significant and sensitive patient information. Medical transcription is a profession where the healthcare documentation specialists also referred to as medical transcriptionists listen to the audio files dictated by physicians regarding the health details of patients who have visited them for treatment. The people in healthcare documentation jobs listen to these audio files and transcribe the information into an electronic report in a format as prescribed by the healthcare providers.

To send quality reports to the healthcare providers, accountability towards the accuracy and reliability of the reports is necessary. The medical transcriptionists and healthcare documentation companies should take all the required measures to provide flawless reports and here quality assurance plays a critical role. Let’s take a look at some of the important factors that impact the quality of a transcription report.

Training: Healthcare documentation jobs are not like any other desk job and require a certain skill set to start working and then master the job. The medical transcriptionists need to be really good in both English and Medicine languages. Hence, the training and experience of a transcriptionist vastly affect the quality and the time taken to finish a particular report.

Transcriptionist: A medical transcriptionist’s communication skills, especially, verbal skills have an immense impact on a transcription report’s quality. Inability to comprehend the dictator’s voice file and transcribing accurately is a big concern and should be identified early on. To minimize errors and improve the quality of work, the transcriptionists need to adjust the dictation speed to get voice clarity and make optimum utilization of all the medical dictionaries and reference materials to get clarity on any kind of queries and doubts.

Facilities: Apart from the training and transcriptionist, another aspect that impacts the quality of medical transcription is the facilities in an organization. Technical issues with a voice file or the equipment used can also severely impact the end-result. Medical transcription equipment requires good and regular maintenance to generate reports of high quality that need timely investigation and repair or replacement of faulty equipment.

Physician: Quality of a transcription report depends on a physician’s dictation and the ability to articulate his/her thoughts. The quality of a report may even depend on various other factors that include speed and pitch of the dictation, pronouncing numbers and words that sound similar, giving spellings of new terminology, medicines, equipment, and patient details like name and place. Physicians must dictate using an appropriate dictation system that enhances the quality of dictation.

With so many influencing factors, the quality of a transcription report is susceptible to have errors and to minimize or eliminate them it is required that a proper quality assessment process is in place. Experienced healthcare documentation companies like Avontix have a great quality assessment process in place to provide flawless reports to the healthcare providers.

Analyze Your Strengths and Weaknesses to Progress in Life

Every one of us agrees on the fact that the strengths and weaknesses of a person greatly impact the life – personal or professional. We experience since childhood that often our parents or teachers try to improve us in subjects where we are getting low grades. They insist that we pay attention and spend time on these subjects rather on those that we are good at. And, this pattern continues even as we grow up and start our career. We tend to focus on areas where we are falling behind and ignore the areas that are our strengths. Although it is required that we work on our weaknesses, it is all the more required to identify our strengths and polish them further and make the best possible use of them to conquer this world.

Importance of developing strengths:

It is agreed that there is a need to improve on one’s weaknesses. However, it is also true that people can improve in a certain skill only to their maximum potential and it does not guarantee that working on your weakness will make you stand on par with those who are naturally skilled at that skill or those who have a greater willpower to succeed. So even while working on our weaknesses, it is more important to identify our strengths and make the best use of them.

Identifying strengths and weaknesses:

Understand the things that are done with ease: The first step to identifying our strengths is identifying and understanding things that we do with great ease and things that we finish and attain good results. We should pay attention to and analyze the areas where we work effortlessly naturally and sense a feeling of everything being under control.

Understand emotions: After the first step, to confirm that we are on the right track, we should concentrate on what our emotions are saying. After a work is done, if we are happy and satisfied that the job is done or we like it so much that we feel like starting it over again, it means we love doing this work. Here, a little care is required to understand our emotions and not get blown away by the instant happiness after finishing a task. We should take into consideration our happiness combined with strong emotions.

Understand weaknesses: Along with strengths, we should also understand our weaknesses by analyzing the activities that we don’t like or activities for which we don’t have positive emotions. We can even identify our weaknesses by observing activities where we lack interest and procrastinate doing them or take more time than others to complete.

Go for some research: After identifying our strengths and weaknesses, we should engage in some personal research involving our peers who can provide some valuable info on what they think about us. It may happen that our thoughts and their thoughts about us may differ, but we should try to align them and work accordingly.

Here’s a quote to inspire all of us.

Emphasize strengths, don’t fix weaknesses.” – Tim Ferriss

It is said that, when we work on our strengths, we multiply them, whereas when we work on our weaknesses, we turn out to be just mediocre, but not great at the skill. So, we should work more on our strengths in order to grow in our career and life.

Understand the Advantages of Electronic Health Records

To meet the “meaningful use” requirements it has become necessary for healthcare organizations to implement electronic health records (EHRs) that are the digital records of health information of patients. The EHRs contain all the information that’s available in paper charts including medical history, diagnoses, medications, vital signs, info on allergies, and laboratory reports. The electronic health records may even have information regarding patient’s insurance details, demographic data, and any other relevant data.

Healthcare organizations should invest in EHR systems not just to meet the meaningful use requirements but to benefit from them immensely. The EHRs give power to all the people who provide healthcare with the vast data they contain and the fact that this data can be shared among various healthcare providers who have authorized access. The people with whom EHRs can be shared are clinicians, specialists, authorized people in labs, pharmacies, imaging facilities, and school and workplace clinics. Let’s see the benefits of implementing EHR solutions in a facility.

Reduction in paperwork: Administrative work in a healthcare organization with respect to documentation of health records takes a considerable amount of time and money which can be reduced with the introduction of EHR solutions that reduce paperwork and storage space required to safeguard those files. EHRs facilitate instant storage and retrieval of vast data that reduce paperwork and the resultant clutter.

Improved Care Quality: The best advantage of EHRs is that the critical patient information is available to the authorized person at fingertips that helps in providing quality care to patients without any delay in real time. Also, another important aspect of EHR systems is that the errors related to wrong dosage or wrong medications due to illegible writing are eliminated as the prescriptions are entered in the EHRs which are accessible to the pharmacists as well.

Financial incentives: Although implementing EHRs is an expensive affair, it is worth it as the healthcare facilities that are eligible providers and implement EHRs get financial incentives to recover their expenses through the Medicare and Medicaid EHR incentive programs.

EHRs are not just beneficial to the health care providers but they are beneficial to the patients as well. The streamlined access to a patient’s records eliminates the need to fill in the same demographic and other information at each physician’s office. Also, the patients need not go through the same tests or imaging procedures when they visit different physicians or specialists as they have all their reports consolidated in their EHRs.

Common Challenges in Medical Coding

Anything that has significance and is crucial for the running of a smooth business is not easy to implement. One such process in a healthcare organization set up is the medical coding process. It is a critical process that facilitates accurate medical billing and thus brings appropriate revenues to a healthcare facility. People who choose medical coding jobs have a challenging career ahead that requires a great amount of dedication and an eye for detail. This field is apt for those who are willing to take challenges and work hard. Here mentioned are few challenges faced in the medical coding field that can be overcome with diligence and vigilance.

Learning codes: There are more than 70000 codes that are part of the ICD-10 code list. Apart from the need to learn medical terminology and human anatomy to understand various medical cases, a person in medical coding jobs needs to learn all these codes and use them appropriately. It takes a lot of efforts to get acquainted with these thousands of codes and mastering them.

Eye for detail: For a new medical coder it is extremely difficult to familiarize and memorize thousands of codes and at the same time use them appropriately with critical thinking. A medical coder has to look at different documents for the necessary information and arrive at an appropriate code by putting all pieces together with attention to detail.

Critical thinking: One of the most complicated aspects of medical coding is giving codes to complex medical conditions. It is a fact that each patient is unique and each patient’s condition is unique. So, most of the cases are complex in nature and it is the job of a medical coding professional to collect the maximum data possible including symptoms, medical history, and past treatments from various sources and transform this data into codes as prescribed. It is crucial that the codes given to various ailments and procedures performed are accurate as the billing and reimbursement for the services provided depends on the medical codes given.

Staying current with updates: Understanding and giving appropriate codes effectively that bring in timely revenues is a huge task due to the regular updates in ICD-10 codes. Medical coders have to update themselves with not just ICD-10 codes, but the latest news regarding medical conditions, human anatomy, and the technical terminology as well. ICD codes are updated annually and it is quite a challenge to keep up on these changes regularly.

Even all these challenges don’t matter to those people who are interested in accepting challenges and love working like detectives with a knack for detail. Join Avontix, one of the top medical coding companies in Hyderabad for a challenging and rewarding career.

Healthcare Documentation – A Lucrative Career

Providing healthcare is a challenging job that commands immense respect throughout the world and physicians and healthcare facilities that are involved in this job do it with great care and dedication. Such a tremendous task is not possible with just physicians and needs the involvement of many other professionals who support the physicians and hospitals round the clock with their invaluable services. There are several professionals like radiologists, pathologists, health assistants, front office staff, and medical billers who work hard to provide quality healthcare to patients. One of the jobs that are not directly related to patients but has a lot of impact on the quality of services provided is that of healthcare documentation specialists. Medical transcription or healthcare documentation is one of the critical allied professions in the healthcare industry that deals with the physicians’ notes.

There are numerous medical transcription services companies that provide services to the healthcare facilities by preparing electronic reports for the services rendered by physicians. Healthcare documentation jobs involve listening to the voice files dictated by the physicians and transcribing them into documents in a prescribed format. A medical transcriptionist or healthcare documentation specialist listens to an audio file that is dictated by a physician that includes notes, procedures, and records of a patient treatment, to convert into an electronic form that can be readily used by the healthcare professionals for further requirements. The best aspect of medical transcription is that not only are these reports readily available whenever required by physicians but also, the reports become the digital archives that can be used later any time even by the research organizations to conduct studies related to the healthcare industry.

So, what is the role of a medical transcriptionist? A typical day in the life of professionals in medical transcription jobs involves listening to physician dictated voice files about a patient and transcribing this information relating to ailments, diagnoses, and medication details including the demographic details into a report that is considered a legal document for future purposes. These reports prepared by the transcriptionists are of immense value to the physicians to decide further course of action or when the patient visits for follow up. Further, these medical transcription reports become the basis for the medical coding and billing processes that are also crucial in providing quality healthcare to the patients.

Anyone with good command over the English language and decent understanding of the human anatomy and medical terminology can do exceptionally well in this field, provided the person is ready to work hard and keep updating oneself about the latest developments in the healthcare industry. To help young and aspiring candidates, there are transcription services companies like Avontix that provide in-house training in English language and medicine language to equip the candidates to build a successful and lucrative career in this field.

Ways to Become an Indispensable Employee

We often tend to think that once we are employed, we need not worry about our qualifications and skills. We just assume that if we do the job given to us properly, we are good. But, that’s the not the case, and if we do not acquire certain skills we may even have to forego our jobs. These are skills that are not mentioned in a job description but are essential to make us an indispensable part of the organization and are critical in our personal and professional well-being.

Emotional Intelligence: The capability of individuals to recognize and understand their own and others’ emotions is referred to as emotional intelligence or emotional quotient. According to the World Economic Forum, it is emerging as one of the topmost requisite skills, as a person with a high emotional quotient is expected to handle pressure better than others and such an individual is co-operative and open to feedback.

Wide Network: Studies have revealed that employees who have a wide network and enjoy scores of connections with their fellow workers tend to influence others and are highly regarded. It is also identified that an important aspect of achievers is collaborating with others on a regular basis. One of the best ways to expand networks is leaving apprehensions and be open with people, even if it means admitting what we don’t know.

Development Plan: Enhancing skills through a proper development plan is essential to grow professionally. Seeking learning opportunities will make us stand out in the competition due to our quality of taking initiative and shows that we deserve better opportunities and can handle more and new responsibilities. Learning and development need not be from the office programs only; we can attend conferences or seminars and enhance our skills. Also, we can ask our management to consider us for cross-functional and other department tasks that help us to expand our horizons in various skills.

Seek Feedback: Taking feedback at regular intervals lets us understand what the management expects from us and how far we are able to reach those expectations. It is necessary that we take the feedback with a positive attitude and try to work on our weaknesses so as to improve our performance.

Time management: As part of the development plan, it is necessary that we set some realistic goals and try to achieve them. For this, it is crucial that we learn to use time effectively and efficiently. We should take note of the point that when tasks are completed without extending the deadlines, we get recognized for our time management skills and our credibility gets an excellent boost.

Conflict Management: One of the most critical factors in the success of a person’s professional career is conflict management. In situations of conflict, we need to identify the cause of conflict and try to fix it as soon as possible. Apart from this, we all should remember that we are working for an organization and share a common goal. So, getting to the compromise part in the earliest possible time is the most-wanted quality in such situations.

By making a resolution to become a better employee and working diligently on the few aspects mentioned here, we all can work towards our professional growth. All these points help us becoming an indispensable part of the organization and help in improving our career prospects.

Things to Know Regarding EHR Implementation

The electronic version of patients charts are the electronic health records (EHRs) that facilitate the availability of patient information to the physicians and other healthcare providers. The electronic health records work on a real-time basis and are patient-centered that help in providing patient information instantaneously and securely. The EHR systems cover a broad spectrum of things and not just the patient history. They have information regarding a patient’s past medical details including diagnoses, medication, treatments, laboratory & radiology reports, allergies etc. The most prominent aspect of EHR systems is that they can be accessed and managed by any provider who is authorized and the data from these systems can be shared with other authorized healthcare providers and laboratories etc. across different locations. To implement such an amazing system, it is essential that the healthcare providers including physicians understand certain things about implementing the EHRs.

Comprehensive approach: It is understood that the EHRs get their power from the totality of information they have and provide to the authorized people when needed. The patients are benefitted to the most extent when their data is available across all specialties instead of a single specialty. If a healthcare provider opts for specialty focused EHR solutions, he/she will be able to document the procedures to the minutest of details. However, if the healthcare provider has to access other specialty details, he/she may not be able to do that due to the system inefficiencies. On the other hand, comprehensive EHR solutions deal with the patient information in totality and facilitate communication of information to physicians of any specialty.

Gain physician’s trust: One of the toughest tasks in implementing EHR solutions is gaining physicians’ trust and making them use it. However, it has to be done and once they understand the benefits of EHRs they don’t mind taking some trouble to enter the data into the system. With EHRs in place, physicians don’t have to waste time for the arrival of a patient’s records to start procedures as they are available at their fingertips. Also, they are satisfied that quality care is not delayed due to unavailability or delay in laboratory and radiology reports that are crucial in the decision making of the treatment course.

Other employees: The other employees like medical assistants etc. also need to be brought on board to use this system as they are the people who do a lot of documentation and they need to be made aware of the benefits of using these systems. They have to be guided on identifying gaps in preventive care and address them effectively.

Continuous support: It has to be understood by each and everyone involved in using these systems is that to reap the optimum benefits of EHRs it is necessary that training is essential to understand the new technology and ongoing technical support is provided as and when required.

Implementation of EHR solutions is a matter of huge investments in terms of financial and human resources. Although it takes a few years’ time to show results, implementing EHRs is beneficial to all and the process can be made less cumbersome by taking into consideration the points discussed here.